Published: 03.09.2023.

To complete the process of registering incoming participants,

In addition to online registration by Form, please send the duly filled and notarized documents listed below, along with any additional ones if necessary, to the email address

To facilitate your registration in incoming emails, please use the mail subject line: ‘Incoming Participant Registration Documents – [Your First and Last Name].’

  1. Copy of passport – scanned and sent with
  2. Consent for processing of personal data – form
  3. Learning Agreement according mobility type
  4. a) Learning agreement for study

KA131 – online learning Agreement for study

KA171 mobility templates 2023:

  1. b) KA131/KA171 draft Learning Agreement for Traineeship + guidelines

Erasmus studentska poveljaErasmus Student Charter

    5. Copy of the health insurance/s provided for the whole period of the stay according to the mobility purpose rules.


Only for KA171- mobility participants:

6. Grant agreement model for Erasmus+ student  mobility for study/traineeship   (Mobility between PROGRAMME and PARTNER COUNTRIES)  – will be sent by host HEI



  1. Green Travel Participant Statement for KA171 mobility participants – if they use green transport.
  2. Fewer opportunities document prove – scanned PDF copy
  3. Erasmus+ Application Form – Special Needs (if needed – Application deadline for project within project check with the Erasmus coordinator.)